The ActiveRain Stuff You Won't Find Anywhere Else on the Web

Public Records for Real Estate

There are a variety of sites available to real estate professionals that offer access to public record data. Some States and Counties have additional resources that offer if for free, others charge a fee to access their lists and detailed property information.  

Today I'm sharing how and where to find public record data that can be massaged in order to filter out the most qualified and niche target prospects. This age-old style of prospecting and marketing commonly referred to as "Farming" is a great way to get more exposure to your target and niche prospects.

Public Records Data

Public Record Data and Information Sites 

  • Public Records - Public Records Free Directory Nationwide Directory of Public Record Resources IE: Birth, Death, Divorce Foreclosure.
  • Property Shark - Property Reports for Commercial and Residential Sectors Determine when property was developed, who owns it, its exact characteristics, up-to-date sales history, property value estimates, current zoning, air rights, and more.
  • InfoUsa - Mailing Lists, Sales Leads and Marketing Services Get Data on More Than 24 Million Businesses and 235 Million Consumers
  • Netronline - Public Records Online Directory Portal to official state web sites, and those Tax Assessors' and Recorders' offices  that have developed web sites for the retrieval of available public records over the internet.
  • ReferenceUSA - A Premier Source of Business and Residential information used for Reference and Research. 262 Million Consumers.
  • CoreLogic -  Real Estate Solutions - 99% coverage of all residential transactions in the U.S., considered one of the most comprehensive and accurate real estate repositories available.


A Private and Secured Network and Public Record Database for REALTORS® ONLY

  • NARRPR - REALTOR® Property Resource Hundreds of Datasets on Over 160 Million Properties at Your Fingertips. (ONLY Available for NAR REALTOR® Members)


Another great source for public record property data and demographic information is the local Title and Escrow Companies. Depending on the company you choose to work, and the services they provide will determine what you have available to you locally.

Two title companies you may want to investigate are First American Title and Fidelity National Title. Both have and can provide access to public record data sites that allow real estate professionals internet and mobile access to detailed property information, trends and demographics, even access recorded documents.

FIRST AMERICAN TITLE - PUBLIC RECORD DATA

First American Title Services First American Title

  • DataTree - DataTree is an advanced resource for property research, homeowner information and mortgage insights.
  • MyFirstAm - Your secured Internet access to residential real estate property information including mobile app access.
  • FASTWeb - First American's flexible electronic ordering and delivery system.

_________________________________________________________________________________________________________


FIDELITY NATIONAL TITLE - PUBLIC RECORD DATA

Fidelity Passport Fidelity National Title

  • Passport Pro 247 - Fidelity Title's Internet Passport Customer Service. A secure and password protected portal that allows real estate professional access to a nationwide source of public record data, information and reports.

SUGGESTED ACTION-STEPS:
Contact your local Title or Escrow Company and reach out to their sales representative. Ask them to tell you more about their services and the products they offer? Then get connected to the "DATA" that matters most in real estate... and that's people and homes.

Now, just figure out who your most-valued target market and audience would be? Next, use any of the sources listed in this article to begin building your business with the most important things in your database... and that's your new and existing clients!

We talked about this in a workshop this week, you're welcome to preview the archived recording.

Watch RETech Campus

 

     

"Learn More. Get More. Do More. Be More."

Comment balloon 63 commentsBrad Andersohn • August 16 2015 12:25PM

Comments

good info. good post. thanks... i hadnt even heard of a couple of those

Posted by Mike Rock, Granite Bay Luxury New Construction...For Less (Complete Design) over 4 years ago

Just recently we checked the public records because an agent was boasting about selling 2 expensive homes in one development and they were not in the MLS in any catagory.  Sure enough after checking the public records, there they were.  Now, if he sold them and received a commission is something that is not stated in the public records.

Posted by Chris and Dick Dovorany, Broker/Associate at Premiere Plus Realty ( Homes for Sale in Naples, Bonita Springs and Estero, Florida) over 4 years ago

What a great list of resources.  I'm sure this will come in handy for many realtors.

Posted by Debbie Gartner, The Flooring Girl & Blog Stylist -Dynamo Marketers (The Flooring Girl) over 4 years ago

In addition to data, sometimes a map or aerial photo can we worth a thousand words. A Google search for your state or county along with “aerial photo” often returns surprising and profitable results.

 

 

Posted by David Gibson CNE, 719-304-4684 ~ Colorado Springs Relocation, Relocation, Luxury & Lifestyle residential (Colorado Real Estate Advisers LLC ) over 4 years ago

Brad, RPR now covers over 80% of the North American areas where MLS systems have adopted it. With current agreements in the works this goes to 970,000 million REALTORS®. RPR Amp is going to be amazing with the ability of having a single entry into over 30 places including MLS, Zillow, Trulia, etc. The mobile technology is great. I voted against RPR when I was on the MLS Board when first intorduced but now I hope it is universally adopted and that the combination of RPR ad Project Upstream will also help us. Accurate data spread properly and entry of that data simplified and saving us time is a huge deal for us.

Posted by Joe Pryor, REALTOR® - Oklahoma Investment Properties (The Virtual Real Estate Team) over 4 years ago

Brad, we have a service here that we pay a monthly fee to, to be able to access all of the land records and we also can access the daily filings at the court house and print those off for a $1 per page, a real bargain.  I'm looked at some of the other sites that you mention but most I have not.  Thank you for sharing.  

Posted by 1~Judi Barrett, BS Ed, Integrity Real Estate Services -IDABEL OK (Integrity Real Estate Services 118 SE AVE N, Idabel, OK 74745) over 4 years ago

Great information to know, Brad Andersohn. Thank you for posting!

Posted by Hank Dugie, Mr. League City (Brockway Realty, LLC) over 4 years ago

My state has been pretty pro-active in the great records department. Between Q-public and the Georgia Superior Clerks Cooperative Authority it's pretty much all there.

Posted by Tammy Lankford,, Broker GA Lake Sinclair/Eatonton/Milledgeville (Lane Realty Eatonton, GA Lake Sinclair, Milledgeville, 706-485-9668) over 4 years ago

Thanks Brad, though checking on a tenant from our state is easy, we do have a challenge when checking out someone frome the other 49 states, hopefully theses links will do the job.

 

Posted by Bob Crane, Forestland Experts! 715-204-9671 (Woodland Management Service / Woodland Real Estate, Keller Williams Fox Cities) over 4 years ago

Great list of sources. I will try out to see if the results match up. 

Posted by Frank Rubi, FrankRubiRealEstate.com (Frank Rubi Real Estate, LLC) over 4 years ago

Brad - this is usefuls information, thanks. However, these reports are not all free.

Posted by Olga Simoncelli, CONSULTANT, Real Estate Services & Risk Management (Veritas Prime, LLC dba Veritas Prime Real Estate) over 4 years ago

What a great list of resources! I have clicked on a couplel and will continue playing with the list. Thanks!

Posted by Evelyn Johnston, The People You Know, Like and Trust! (Friends & Neighbors Real Estate) over 4 years ago

Thanks for this most informative post.  It is a great resource for where to find access to public records.

Posted by Joan Whitebook, Consumer Focused Real Estate Services (BHG The Masiello Group) over 4 years ago

I just discovered RPR and am on the learning curve with it. Otherwise I use the special tax reports that comes with my MLS for property ownership and farming.

Posted by Pamela Seley, Residential Real Estate Agent serving SW RivCo CA (West Coast Realty Division) over 4 years ago

Great reminder about the data available from title companies. I've found in the past that they can quickly drill down to provide very targeted lists. This is something I need to revisit in my marketing.

Posted by John Novak, Henderson, Las Vegas and Summerlin Real Estate (Keller Williams Realty The Marketplace) over 4 years ago

Brad Andersohn - wow! did not know many of them and created the 'free' account on PropertyShark. I always like NARRPR's site with lots of details so never thought of anything else.

Posted by Praful Thakkar, Andover, MA: Andover Luxury Homes For Sale (LAER Realty Partners) over 4 years ago

Brad Andersohn - Informative from the perspective of targeting prospects, BUT caution should be taken when considering the property characteristics are up to date. Most real estate information service providers get the bulk of their data from the local assessors data files, which are only updated occasionally. As a result new subdivisions of land or improvements to property may not be reflected in the real estate information service providers data until the next refresh from the assessor's office in 3, 6, 9 or 12 months! Many small and medium-sized assessment offices only update their data files once each year for the new assessments. Hopefully the ownership information is coming directly from the register of deeds office for the city or county and not the assessment office, which may not be as current.

Posted by Richard L. Sanderson, helping improve local property tax systems (Richard L. Sanderson Consulting) over 4 years ago

Brad - Thanks for sharing this valuable information that should help us in our farming.

Posted by Troy Erickson AZ Realtor (602) 295-6807, Your Chandler, Ahwatukee, and East Valley Realtor (Good Company Real Estate www.ChandlerRealEstate.weebly.com) over 4 years ago

Brad,  Thank you for sharing . I will bookmark this post .

Posted by Gita Bantwal, REALTOR,ABR,CRS,SRES,GRI - Bucks County & Philadel (RE/MAX Centre Realtors) over 4 years ago

Thanks Brad! This is a great resource. I also use the county records that my MLS provides.

Posted by Blatt + Cutino, Broker-Associate 831/206-8070*Call today* (Keller Williams Coastal Estates) over 4 years ago

Thank you Brad I will bookmark this blog. Great reference sources 

Posted by Michelle Grunberg, When Honesty, Integrity and Loyalty Matters! (eXp Realty) over 4 years ago

Brad, thanks for a great list of resources. I always check the public records.

Posted by Michael Setunsky, Your Commercial Real Estate Link to Northern VA over 4 years ago

Mike Rock - thanks for reading and commenting, glad you found this udeful.

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) over 4 years ago

Chris and Dick Dovorany - the public record should show the closing date and transfer tax? Some public record sites can have up to a 30-90 day lag at showing most recent recordings.

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) over 4 years ago

Debbie Gartner - I do hope this comes in handy for agents, especially those wanting to prospect and farm for new business.  Having access to specific niche and target markets is a huge plus when building and growing a pipeline.

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) over 4 years ago

David Gibson - Interesting, I'll need to check that out... I'm excited to see what you mean regarding "the surprising and profitable results" thanks.

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) over 4 years ago

Thanks Brad for always sharing useful real estate info!

Posted by Ginny Gorman, Homes for Sale in North Kingstown RI and beyond (RI Real Estate Services ~ 401-529-7849~ RI Waterfront Real Estate) over 4 years ago

Hi Brad Andersohn 

Thanks for sharing an excellent list. I love using NARRPR and do so frequently. Also my title company (FNF). There are a few links that are new to me so I will be checking them out

Jeff

Posted by Jeff Dowler, CRS, The Southern California Relocation Dude (Solutions Real Estate ) over 4 years ago

Your title companies will send you whatever you need in whatever format you need it in, labels, CD, email database, so if you're NOT a tech person and don't want to do the research, your title company is the way to go.

Posted by Elizabeth Weintraub Sacramento Realtor Top 1%, Put 40 years of experience to work for you (RE/MAX Gold) over 4 years ago

Brad Andersohn  My MLS gives you most info free but not everything .Great info here .Great to see you back .Will bookmark this for future reference never know when I may need it . I know you were in the title business first . Hope to see more of you

Posted by Hannah Williams, Expertise NE Philadelphia & Bucks 215-953-8818 (Re/Max Eastern inc.) over 4 years ago

I spend a lot of time.  Our MLS has a great public records report they pull up.  You just cant depend on it completely and still need to access the county records in some cases, but for farming it works great.

Posted by Randy Prothero, Hawaii REALTOR, (808) 384-5645 (eXp Realty) over 4 years ago

Bookmarked, thanks for your time

Posted by Ron Aguilar, Mortgage & Real Estate Advisor since 1995 (Continental Mortgage) over 4 years ago

A lot of valuable information within this post to help get data needed to help our clients.

Posted by Ed Silva, Central CT Real Estate Broker Serving all equally (RE/MAX Professionals, CT 203-206-0754 ) over 4 years ago

Title Companies are a great resource.  I will look at some of those other tools too.

Posted by Gene Riemenschneider, Turning Houses into Homes (Home Point Real Estate) over 4 years ago

Thanks for reminding me of RPR!

Posted by Dorothy Liu, Broker Associate, Silicon Valley Area,650-492-0859 (Alain Pinel Realtors) over 4 years ago

Thanks for sharing! Saved to favorites!

Posted by Theresa Akin (CORPUS CHRISTI REALTY GROUP) over 4 years ago

Great information Brad. A couple of these data sources were absolute career changers for me.

Posted by Chuck Willman UtahHomes.me, Utah Homes (Utah Homes) over 4 years ago

Brad, thank you!  Great information for every agent

Posted by Rose O'Reilly Sievers,CRS,SRES over 4 years ago

Hi Brad, great information and resource list, which I'm bookmarking and am certain many others in the Rain will as well!

Posted by Nina Hollander, Your Charlotte/Ballantyne/Waxhaw/Fort Mill Realtor (Coldwell Banker Residential Brokerage ) over 4 years ago

Thanks for the list, buddy.  HOpe all is well with you.

Posted by Jirius Isaac, Real Estate & loans in Kenmore, WA (Isaac Real Estate &TriStar Mortgage) over 4 years ago

Thanks very much for the great links Brad!

Posted by Noeleen Duffy (Claddagh Florida Properties) over 4 years ago

Our MLS uses CoreLogic and Realist. It's a very helpful resource!

Posted by Rich Jacobson, Your Kitsap County WA Real Estate Broker (Fathom Realty West Sound) over 4 years ago

What a great list. Thank You! I like the free aspect of any public record search.

Posted by Bill Reddington, Destin Florida Real Estate (Re/max Southern Realty) over 4 years ago

Didn't know that we could access the records from title companies. Thanks Brad.

Posted by Lyn Sims, Schaumburg IL Real Estate (RE/MAX Suburban) over 4 years ago

Brad Andersohn I LOVE these links!  Our MLS uses Core Logic. I am always looking for information and so may sites have become giant platforms for ads.

Posted by Sharon Parisi, Dallas Homes (United Real Estate Dallas ) over 4 years ago

What an extremely valuable post.  Thank you for the wealth of terrific information.  I copied all your links into my notes and will reference frequently.

Great post!

Posted by MaryBeth Mills Muldowney, Massachusetts Broker Owner (TradeWinds Realty Group LLC) over 4 years ago

Thanks - - just joined NARRPR. Looks like a valuable resource.

Posted by Keith Whited (RE/MAX Gateway) over 4 years ago

Thanks!  Love RPR.  Bookmarking!

Posted by Jan Green, HomeSmart Elite Group, REALTOR®, EcoBroker, GREEN (Value Added Service, 602-620-2699) over 4 years ago

Thanks for including DataTree by First American and using our image of our application at the top of the page. DataTree.com  is advancing real estate research well beyond the benefits typically "included" in MLS platforms. Folks are often surprised that First American offers data-driven solutions that empower real estate professionals beyond title. It's a pleasant surprise of course, because if you trust us for title, you can also trust us for your real estate data and research needs.  

Posted by Brian Fluhr, Marketing guy who specializes in real estate data (First American) over 4 years ago

Hey Brian Fluhr  - thanks for reading and piping in here.

Having spent 21+ years of my RE career at First American Title, I couldn't agree with you more completely. Using target marketing and niche market data and providing it to agents and brokers in exchange for an opportunity to handle their title and escrow business was my greatest value proposition!

I'm not sure how things work within the guidelines now-a-days, but coming from a background as FATCO's marketing director of executive level services, I believe that value-proposition still holds true today! 

BTW - Would you be interested in being my guest to come chat at a real estate tech campus? I'd be honored to have you come join us and discuss this topic with other ActiveRain and Industry pros. I might be able to get you in here at ActiveRain University as well?  Let me know.  707.646.1876   :-)

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) over 4 years ago

A bit more information regarding the datatree conversation above:
https://www.youtube.com/watch?t=60&v=FJ-jh18UNWg

 

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) over 4 years ago

Thank you everyone for all your comments and kudos.

I have read every single one and while my best intentions are to always comment back to each and every one of you, my days lately have been getting legs of their own and running off without me.

Please accept my sincere apology and I want to thank you for your patience and understanding as I try to work my way back into things here on AR. 

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) over 4 years ago

Invaluable resource tools for Rainer's. Great post.

Posted by Kimo Jarrett, Pro Lifestyle Solutions (WikiWiki Realty) over 4 years ago

Ahhh thanks Kimo, I sure appreciate that :)

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) over 4 years ago

Brad always hits a homerun when it comes to concisely stating what you need to know to take advantage of the tools available.

Posted by Scott Hoen, VP, Marketing Systems & Sales Tech, 714-270-9607 (TitleCapture.com) over 4 years ago

Thanks Scott Hoen - The systems First American provides for this industry are in my opinion some of the best tools and services out there that can help agents and brokers be more successful and do more business.

I'd be remiss if I neglected to also mention the quality of product you guys provide for consumers is top shelf. Keep up the awesome commitment and delivery!  :-)

Posted by Brad Andersohn, ActiveBrad - 707.646.1876 (Executive Director of Education at eXp Realty) about 4 years ago

Just like the previous post, this is a good resource for any of the new people and I'm glad that you are taking time

Posted by Laura Cerrano, Certified Feng Shui Expert, Speaker & Researcher (Feng Shui Manhattan Long Island) about 4 years ago

Again, you seem to know more than I do in that regard in general with all of your responses, you guys. All the best!

Posted by Laura Cerrano, Certified Feng Shui Expert, Speaker & Researcher (Feng Shui Manhattan Long Island) about 4 years ago

Thanks for sharing. you can find more records of agents like insurance, finance, mortgage, real estate. click here Industry Specific Email Lists.

Posted by Rylee William, B2B Marketing-Archives is a leading Digital Market (B2B Marketing Archives) almost 4 years ago

I realize our MLS who provides us access to public records is offering a wonderful benefit that others maybe are not being given by their own MLS's. Never realized that.

Posted by Nick Vandekar, 610-203-4543, Tredyffrin Easttown Realtor, Philly Main Line (Long & Foster Real Estate Inc 610-225-7400) almost 3 years ago

Hi Brad

Nice to see this getting some more current attentiopn thanks to Carol Williams. Our MLS provides access to public records which I use all the time for searching. Also use RPR quite a bit, too. Thanks for the list.

Jeff

Posted by Jeff Dowler, CRS, The Southern California Relocation Dude (Solutions Real Estate ) almost 3 years ago

Good morning Brad Andersohn ,

I just caught this on Carol Williams post this morning on Second chances. What a great post! Our MLS uses Core Logic and is very useful. I never am afraid to reach out to title companies they are a wealth of information and are always very helpful!

Posted by Dorie Dillard CRS GRI ABR, Serving Buyers & Sellers in NW Austin Real Estate (Coldwell Banker United Realtors® ~ 512.750.6899) almost 3 years ago

Revisiting this post from Carol Williams's post - and have already bookmarked it for such a valuable information.

 

Posted by Praful Thakkar, Andover, MA: Andover Luxury Homes For Sale (LAER Realty Partners) almost 3 years ago

Participate